We are looking for a proactive and organised Administration Assistant to join our Commercial Property team in Cardiff.
You will join a well-established and highly regarded legal team, supporting fee earners on a wide range of commercial property matters. This administrative role offers an opportunity to develop practical skills, contribute to excellent client service and gain insight into legal practice within a supportive environment. For the successful candidate, there will be an opportunity to progress to a paralegal position, subject to demonstrating the necessary skills, capability and commitment in the Administration Assistant role.
Summary
· Location: Cardiff Office
· Salary: Competitive
· Job type: Full time
· Closing date: 16th November 2026
Job Description
Your role will focus on assisting fee earners with the daily management of their commercial property files. Through this administrative work, you will gain practical insight into how commercial property matters are organised and progressed, from client onboarding and file opening to completion payments and file closing.
Your main responsibilities will include:
· Opening, maintaining and closing files in accordance with internal procedures.
· Conducting client onboarding and anti-money laundering (AML) checks.
· Acting as a professional first point of contact for clients and third parties by telephone and email.
· Maintaining accurate records, processing enquiries and passing information promptly and clearly to the relevant team members.
· Supporting fee earners with billing, including preparing invoices and completion statements.
· Coordinating completion payments and liaising with the Finance Team to help ensure transactions are processed efficiently.
· Managing electronic documents and correspondence through the firm’s case management system, keeping records accurate and up to date.
· Managing fee earners’ diaries and helping to organise workloads effectively.
· Providing proactive administrative support to keep commercial property matters running smoothly and help the team deliver excellent client service.
Applicant Criteria
This role will appeal to a law graduate who wants to develop practical experience through an administrative position within a legal team. You will need the following skills and experience:
· Previous administrative experience, ideally within a law firm or other professional services environment, is desirable but not essential. Evidence of work experience in a legal environment, including placements or internships, would be welcomed.
· The ability to manage multiple tasks and prioritise competing deadlines effectively, demonstrated through academic study, employment, or other relevant experience.
· Excellent written and verbal communication skills and a professional, client-focused approach.
· Strong organisational skills, excellent attention to detail and a commitment to producing accurate work.
· Strong IT skills, including proficiency in Microsoft Office applications, and the ability to learn new systems quickly.
Salary and Benefits
As an Administration Assistant you will receive:
· A competitive salary, reviewed annually.
· 22 days annual leave (increasing to a maximum of 28 days), plus bank holidays.
· Office closure over the Christmas period.
· Eye care and private medical insurance (following a qualifying period).
· Workplace pension scheme.
· Access to an Employee Assistance Programme.
· Genuine career development opportunities within a supportive and growing Commercial Property team.
· Ongoing mentoring and training from experienced Commercial Property lawyers.
· Membership of a profit-sharing scheme, with tax-free payments of up to £3,600 per year (following a qualifying period).
How to Apply
To be considered for the role please email your CV to Jane Emery, Practice Manager, jemery@berrysmith.com
We are a Disability Confident Employer and committed to maintaining an inclusive work environment. We encourage equality and diversity and treat all job applicants fairly.
Privacy
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